You were supposed to go on an interview in a few weeks, but you have since found out you cannot go on the date arranged. Write a letter to the potential employer. In your letter, tell them why you need to move the interview time ask to change the interview date explain that you are still interested in being interviewed for the job
Sample Response
Dear Sir or Madam, I am writing to apologise as I will not be able to present myself for the interview which is scheduled for the second week of November. My project manager will be out of the country during this time and I will have to manage the team during his absence. I am hoping that you would be kind enough to reschedule the interview for sometime in December. I am eagerly waiting to meet you in a formal interview and discuss my potential for the post of Executive Manager. However, my project manager called me yesterday to notify me that he will be in Canada from 15th to 25th November. He asked me to look after the project during his absence. Therefore I will be incapable to attend the interview as planned. I would request you to postpone the interview date to a later date - preferably in December. This would allow me enough time to complete my tasks and be available for the interview. I aspire to work in your esteemed organisation and hoping to get a chance. I look forward to getting a favourable reply from you soon. Thank you for your time and consideration. Yours faithfully, Jessica Jeremy
IELTS Writing Correction
- 1. Natural phrase attend the interview
- 2. Clear date request for a date in December
- 3. Formal tone looking forward
- 4. Job title phrase position of Executive Manager
- 5. Avoid false contrast My project manager
- 6. Date style from 15 to 25 November
- 7. Professional verb oversee the project
- 8. Comma after connector Therefore, I
IELTS Writing Criteria Scores
Detailed feedback by IELTS writing criterion after the annotated essay.
Task Achievement
The letter clearly apologises, explains the scheduling conflict, requests a later interview date, and confirms continued interest in the job. The communicative purpose is achieved well.
Keep the clear bullet-point coverage, but remove repeated explanation of the project manager's absence to make the request more efficient.
Coherence and Cohesion
The ideas are logically ordered, but the response is one continuous paragraph and repeats the reason for rescheduling. This slightly weakens cohesion.
Use separate paragraphs for apology, reason, rescheduling request, continued interest, and closing.
Lexical Resource
Vocabulary is appropriate and formal overall, with some strong phrases. A few choices are unnatural or too heavy, such as 'present myself', 'incapable to attend', and 'aspire to work'.
Use direct professional phrases such as 'attend the interview', 'unable to attend', and 'remain very interested'.
Grammatical Range and Accuracy
Grammar is mostly controlled, but errors appear in prepositions, infinitive patterns, punctuation after connectors, and some long sentences.
Check connector punctuation and fixed adjective patterns, especially 'unable to attend' and 'interested in working'.