You were offered to join a company but for some reason, you can not join there. Write a letter to the HR Manager of the company. In your letter: - explain the reason why you are declining the offer - express your gratitude - explain why you like your current job so much
Sample Response
Dear Sir or Madam, I would like to thank you for the opportunity to join your company. Regrettably, due to the prevailing situation in my present organisation, I cannot accept the offer right now. However, I hope to join your companyI am hoping to be a part of your company in the future. In my present organisation, I have recently been given a chance to manage an important long-term project and I think this is the right time to demonstrateportray my capabilities to the company. It not only paves over my organisational development but also for my personal growth. At this juncture, leavingbidding adieu to my present employer would not be the right decisionis not the right decision and I once again express my heartfelt gratitude for the confidence you have shown in methe belief you have in me and for offering me the positionfor giving me the offer. In addition, my current employerHowever, my current employer has recently requested me to remain with the organisationcarry on with them and I am grateful to them for the opportunities for professional growthgrowth opportunity it has given me so farthey have given me so far. I like the way this company manages majorbig clients and the healthy work environment it provideswork environment they offer. Please do consider my humble request and I am extremely sorry for declining the job offer. However, I would like to work with you in the futurein the coming days and I hope you will consider meI am hoping that you would consider me a candidate for a future positionpotential employee sometime in the future. Yours faithfully, Prasadarao Talluri
Why this response received Band 7.0
The letter clearly declines the offer, expresses sincere gratitude, and gives relevant, developed reasons for remaining with the current employer, while maintaining a consistently formal relationship with the recipient. Its main limitation is expression: several ornate or inaccurate word choices and repeated transitions make parts sound unnatural. Use simpler professional phrasing, clearer paragraphing, and more precise explanations of the current role and future interest.
IELTS Writing Criteria Scores
Task Achievement
All three bullet points are addressed in relevant detail, the decision is clear, and the courteous formal tone suits communication with an HR manager.
Clarify that the refusal is final for this offer and replace the vague closing request with a precise expression of future interest.
Coherence and Cohesion
The letter follows a sensible sequence from gratitude and refusal to reasons and future intentions, but one-block presentation and repeated use of however weaken flow.
Use distinct paragraphs for the decision, current-job reasons, and closing, and vary transitions instead of repeatedly using however.
Lexical Resource
A reasonably broad formal vocabulary is evident, but several expressions are overly ornate or inaccurately combined, reducing naturalness.
Prefer precise professional phrases such as develop my capabilities, support my career growth, remain with my employer, and work with major clients.
Grammatical Range and Accuracy
The response uses varied sentence structures and remains easy to understand, though faulty parallelism and some pronoun and tense choices recur.
Correct the not only construction, maintain consistent company pronouns, and align verb forms when describing future possibilities.
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IELTS General Training Writing Task 1
You were offered to join a company but for some reason, you can not join there. Write a letter to the HR Manager of the company. In your letter:
- explain the reason why you are declining the offer
- express your gratitude
- explain why you like your current job so much
Your response
Write the task yourself, then compare your choices with the annotated response.