You have been working for a company for more than a few years, and now have decided to leave the company. Write a letter to your company manager saying that you want to leave the company. In your letter explain: what you have learned while working for the company whether you enjoyed working there what your reasons are for leaving
Sample Response
Dear Mrs Alisha, I am writing to formally notify you that I have decided to resign from my position effective from the 1st of March. I would like to express my gratitude for the wonderful five years that I have spent working with you at Jones Incorporation. Working as a sales supervisor for almost half a decade in your esteemed organisation was one of the best opportunities in my life. I have gained valuable experience in dealing with customers and promoting products which I believe will help me further advance my career. Moreover, the coworkers, seniors and the management had been like a family to me. I enjoyed working for this company to a great extent. I have recently accepted an offer at a managerial position in Dunken's Brothers Company. I am expected to join there at the beginning of March. Hence, I would like you to discharge me from my responsibilities before 1st August 2020. In the meantime, I will hand over my assigned tasks and finish my works. I will always remember the excellent time that I have spent working for you. I wish eternal progress and success for the company and the team. Yours faithfully, Rien Taylor
IELTS Writing Correction
- 1. Date conflict Original: effective from the 1st of March Suggested revision: effective from 1 March Why it matters: This date must match the later requested release date or the timeline becomes confusing.
- 2. Company name form Original: Jones Incorporation Suggested revision: Jones Incorporated Why it matters: “Incorporated” is the usual company-name form if using this wording.
- 3. Preposition Original: at a managerial position Suggested revision: for a managerial position Why it matters: Use “for” when accepting an offer for a job.
- 4. Tense choice Original: the management had been like a family Suggested revision: the management have been like a family Why it matters: Present perfect is better because the relationship continues up to the present.
- 5. Natural emphasis Original: to a great extent Suggested revision: very much Why it matters: The simpler phrase sounds more natural in this sentence.
- 6. Company spelling Original: Dunken's Brothers Company Suggested revision: Dunken Brothers Company Why it matters: Unless the company name is possessive, the apostrophe is unnecessary.
- 7. Natural reference Original: I am expected to join there Suggested revision: I am expected to start there Why it matters: This links more naturally to the new job.
- 8. Timeline error Original: before 1st August 2020 Suggested revision: before 1 March Why it matters: The requested release date conflicts with the earlier resignation date and appears to be the wrong date.
- 9. Resignation phrase Original: discharge me from my responsibilities Suggested revision: release me from my duties Why it matters: This is a more natural formal phrase.
- 10. Uncountable noun Original: finish my works Suggested revision: finish my work Why it matters: “Work” is usually uncountable in this context.
- 11. Natural closing Original: I wish eternal progress and success Suggested revision: I wish continued success Why it matters: “Eternal progress” sounds unnatural in a professional letter.
- 12. Letter closing Original: Yours faithfully, Rien Taylor Suggested revision: Yours faithfully, Rien Taylor Why it matters: The sign-off and name should be on separate lines.
Suggested Rewrites
- effective from the 1st of March effective from 1 March
- Jones Incorporation Jones Incorporated
- at a managerial position for a managerial position
- the management had been like a family the management have been like a family
- to a great extent very much
- Dunken's Brothers Company Dunken Brothers Company
IELTS Writing Criteria Scores
Detailed feedback by IELTS writing criterion after the annotated essay.
Task Achievement
The letter covers what the writer learned, enjoyment of the role, and the reason for leaving. The resignation purpose is clear, but the dates conflict: it says effective 1 March and then asks to be discharged before 1 August 2020.
Make the resignation date consistent and include a clear final working day.
Coherence and Cohesion
The response follows a sensible order from resignation notice to appreciation, experience, reason, and handover. It is all in one paragraph, and the date inconsistency disrupts coherence.
Use separate paragraphs and correct the timeline so the handover section follows logically.
Lexical Resource
Vocabulary is professional and mostly flexible, with phrases such as “formally notify”, “valuable experience”, and “assigned tasks”. Some collocations are awkward, including “discharge me from my responsibilities” and “finish my works”.
Use standard resignation vocabulary such as “release me from my duties” and “complete my work”.
Grammatical Range and Accuracy
Grammar is generally clear but contains tense errors, article/preposition problems, and pluralisation mistakes. These do not block communication, but they reduce formal polish.
Check tense consistency when describing past work and use singular uncountable nouns such as “work”.