You are organising a seminar for your company. Write a letter to the manager of another department inviting them to give a presentation at the seminar. In your letter: - give details of the seminar - invite them to give a presentation and say why you are inviting them - say what the presentation should be about
Sample Response
Dear Mr Larry,
I hope I have not contacted you at a busy timecaught you at a busy and critical time. DeleteAnyway, the reason for whichthe reason, for which, I am writing this letter to you is that I am going to organize a seminar on “how to maintain a strict quality assurance policy” next weekafter a week, and I would very much like you and your team members from the procurement department“procurement department” to give a presentation.
After all, everyone in our company knowswe all in our company know how successful your department has been over the years in procuring the best quality raw materials for our company, and your inputinputs on how to maintain the optimalbest temperatures inat our warehouses, where we stock our products, and how to pack them properly, especially during the rainy seasonseasons, would certainly benefit our production department“production department” and company immensely. In essence, your experience and insights at the seminaryour experience and thoughts in the seminar would go a long way to help us deliver the best quality products to our customers.
Regarding the scheduleBy the way, the seminar will be heldconducted from 3:00 pm to 5:00 pm on Tuesday, 11 Decemberwhich is 11th of December, and we surely would appreciate it if you could attend the seminarif you oblige us with your valuable presence there in that seminar.
Yours sincerely,
Chaminda Charles
Why this response received Band 7.0
The letter communicates the invitation clearly and gives relevant reasons why the procurement team’s expertise would benefit the seminar, with useful detail about the proposed presentation. Its main weakness is an uneven professional register combined with some long, heavily punctuated sentences; the highest-priority improvement is to state the seminar arrangements more directly and recast the invitation in concise formal language with clearer sentence boundaries.
IELTS Writing Criteria Scores
Task Achievement
All requested functions are covered, including the seminar details, the invitation, the reason for choosing the department, and the proposed presentation content.
Give the arrangements more precisely, especially the venue and an unambiguous date, while removing casual framing such as ‘Anyway’ and ‘By the way’.
Coherence and Cohesion
Information is organised into purposeful paragraphs and progresses logically, although key logistical details arrive late and the central explanation is overextended.
Present the date, time, venue, and invitation together before developing the reasons and suggested content in a separate paragraph.
Lexical Resource
The response uses varied and relevant workplace vocabulary, including language about procurement, quality assurance, warehousing, and production, despite some awkward collocations.
Replace imprecise phrases such as ‘best temperatures’, ‘your inputs’, and ‘presence there in that seminar’ with natural professional alternatives.
Grammatical Range and Accuracy
A broad range of complex structures is attempted, but excessive commas and several awkward constructions reduce accuracy and fluency.
Split the longest sentences and correct forms such as ‘in a week’, ‘the 11th of December’, and ‘if you could oblige us’.
Write this task while it is fresh
Try the same task now. It helps you remember the feedback and write better next time.
IELTS General Training Writing Task 1
You are organising a seminar for your company. Write a letter to the manager of another department inviting them to give a presentation at the seminar. In your letter:
- give details of the seminar
- invite them to give a presentation and say why you are inviting them
- say what the presentation should be about
Your response
Write the task yourself, then compare your choices with the annotated response.