You have a full-time job and are also doing a part-time evening course. You now find that you can not continue the course. Write a letter to your tutor. In your letter: - describe the situation - explain why you cannot continue at this time - say what action you would like to take
Sample Response
Dear Sirsir,
I am a student of the part-time “Advanced Business Management” course“advanced business management” a part-time course atin your institute. The main purpose of this lettermain endeavor of writing this letter is to inform you that I am not able to continue the course this termcontinue my course in this term because of my work commitmentsdue to my office work assignments. Please allow me to explain the situation brieflyexplain it briefly.
I am working full-timedoing a full-time job in ‘Supremesupreme Infosys’ in Ludhianain city Ludhiana but recentlybut, recently my company has opened a new branch in Jalandharin city Jalandhar which is 210 km away from Ludhianathere. Due to this, it transferred some employeesthey shifted some employees to the new branch and it promoted me tothey promoted me as an “HR Manager” there. So it is quite difficult for me to travel such a long distance every daytravel daily such a long distance. Moreover, my new job requires a heavier workload and longer hoursmore work and more time as well, therefore, I want to defer this course until the next termhold this course for next session.
I hope you will understand my situation and I wish to join it again in the next term so could you please adjust my current payment in next session if possible. If it is not practicable for you then please refund my fees as soon as possible.
I look forward to hearing from you.
Yours faithfully,
Why this response received Band 6.5
The response succeeds most clearly in explaining the work transfer and promotion that prevent continued attendance, while also proposing practical alternatives for the course fees. Its main limitation is recurring grammatical and collocational awkwardness, especially in longer sentences, which weakens the professional tone. The priority is to express the requested deferral and payment arrangement in shorter, more accurately punctuated formal sentences.
IELTS Writing Criteria Scores
Task Achievement
The letter clearly describes the course and job situation, explains why attendance is no longer possible, and requests a deferral or refund.
State the preferred action more decisively by requesting a formal course deferral before presenting a refund as the alternative.
Coherence and Cohesion
The response follows a sensible sequence from purpose to explanation and requested action, and the paragraph divisions are appropriate.
Separate the final request into shorter sentences and avoid relying on long chains joined by so, if, and then.
Lexical Resource
There is an adequate range of formal vocabulary, but expressions such as main endeavor of writing and hold this course are unnatural.
Use precise educational terms such as purpose of writing, defer the course, transfer the fees, and enrol next term.
Grammatical Range and Accuracy
The writer attempts varied complex structures, but article, preposition, tense, and punctuation errors recur throughout the letter.
Improve sentence boundaries and revise patterns such as promoted me to HR Manager and adjust my payment towards the next term.
Write this task while it is fresh
Try the same task now. It helps you remember the feedback and write better next time.
IELTS General Training Writing Task 1
You have a full-time job and are also doing a part-time evening course. You now find that you can not continue the course. Write a letter to your tutor. In your letter:
- describe the situation
- explain why you cannot continue at this time
- say what action you would like to take
Your response
Write the task yourself, then compare your choices with the annotated response.