Your colleague is flying to the meeting by plane from another country. You have arranged an airport pick-up, hotel accommodation and planned his / her meeting. Write a letter to your colleague. In your letter: - Tell me when and where you will meet him/her - Explain where he/she will stop - Tell him/her about other arrangements you have made.
Sample Response
Dear Mr Smith,
I am writing to express my regard and affection for you for making my itinerary comfortable by arranging all the things beforehand such as accommodation, airport pickup and meeting.
I wouldSo, I would like to knowhave prior information about the time and place in order to avoid a long waitavoid waiting for long hours. I know you are familiar with Chandigarhnot a novice to Chandigarh as many times, before your migration to Canada, we used to visit for shopping. So, I suppose, Sector 17 is an ideal place to meet.
FlyingTo be honest, flying by plane has shortened the journeydistance. You will be at Chandigarh airport at dawnat the dawn. A private cab has been arranged and I have a pre-informed cab driver and he will drop you off in sector 17. So, it will not be a difficultherculean task for you to look for transport.
You dodid not need to worry about your stay as I have already arranged everythingpre-arranged all the things. Your stay will be in the Taj Hotelhotel, where you will get all the amenities. You will stay there until your meeting endsmeeting gets over. After that, I will takefetch you to my home. Moreover, your meeting has also been scheduledmeeting is also planned in room number 13 on the ground floor so that you do not need to go outside.
Hoping to meet you soon!
Best regardsRegards,
Why this response received Band 6.0
The letter gives reasonably clear details about the transport, hotel, and meeting arrangements, and its paragraphing makes the itinerary easy to follow. However, the opening reverses the roles and the response never states the meeting time and place as directly as required. The main priority is to maintain the correct perspective and give an explicit, unambiguous plan for meeting the arriving colleague.
IELTS Writing Criteria Scores
Task Achievement
The purpose is partly achieved because accommodation and other arrangements are covered, but the writer's role and the meeting details are confused.
State clearly when and where you will meet the colleague, then present every arrangement from the writer's correct perspective.
Coherence and Cohesion
Information progresses through meeting, transport, accommodation, and meeting-room details in generally clear paragraphs, although linking is repetitive.
Use fewer mechanical connectors such as 'So' and make each paragraph's relationship to the itinerary more explicit.
Lexical Resource
The response shows a reasonable range, but several conspicuous collocations are unnatural or imprecise, including 'novice to Chandigarh' and 'pre-informed cab driver'.
Prefer natural travel and accommodation phrases such as 'familiar with Chandigarh', 'at dawn', and 'a driver who has been informed'.
Grammatical Range and Accuracy
A mix of simple and complex structures communicates meaning, though article, tense, pronoun, and sentence-construction errors recur.
Review time references and pronouns carefully, and simplify long sentences where coordination creates grammatical awkwardness.
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IELTS General Training Writing Task 1
Your colleague is flying to the meeting by plane from another country. You have arranged an airport pick-up, hotel accommodation and planned his / her meeting. Write a letter to your colleague. In your letter:
- Tell me when and where you will meet him/her
- Explain where he/she will stop
- Tell him/her about other arrangements you have made.
Your response
Write the task yourself, then compare your choices with the annotated response.