You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter: - ask about available dates - ask what services the venue provides - ask about the costs
Sample Response
Dear Sir or Madam, I am writingwriting this letter to request some information about your conference centre which we are planning to reserve for an important official event on 1515th August 2025. To give you some details about the event, we want to rent the conference centre from 5 p.m. to 10 p.m.from 5 pm to 10 pm in order to organise an annual awards ceremonyannual award-giving ceremony for our top-performing employeestop employees of the year, which will be attended by at least 100 people. During this period, we would also like you to providewould also expect you to arrange some refreshments for us such as fresh coffee, fruit juice, and some top-quality pastriestop quality pastries. OnceAnd, once we the ceremony endsfinish the party, we also want you to serve dinner for us. Please provideSo please give me details of the venue, the menu you could providemenu you would arrange and other facilities that you can offer together with a breakdown of the costswith the breakdown of the cost. In additionIn addition to that, we would also require a high-resolution LCD projector and a Wi-Fi connectionWi-Fi connection facility for our laptopsLaptops. Please inform me if you can provide these for usarrange that for us. Besides, the perfect seating arrangement for all of our 100 staff members is also expected. Finally, we also require facilities for welcome drinks for guests.
Therefore, based on these requirements, please provide a quote for all the prices which you will charge us for all the services we will use. Yours faithfully, Katie Derham
Why this response received Band 6.0
The response's strongest feature is its detailed specification of catering, equipment, seating, and pricing needs in a suitably formal request. Its main limitation is incomplete fulfilment of the date requirement: it states 15 August but never directly asks whether the venue is available then, while the services list becomes repetitive. The highest-priority improvement is to request date confirmation explicitly and group related service questions more concisely.
IELTS Writing Criteria Scores
Task Achievement
The letter clearly requests service and cost information with extensive relevant detail, but it does not directly ask whether the proposed date is available.
Add a precise availability question for 15 August 2025 and the requested 5-10 pm time slot.
Coherence and Cohesion
The purpose and requested items are generally easy to follow, but repeated additions such as "also," "besides," and "finally" make the long services paragraph feel list-like.
Group catering, technical equipment, seating, and pricing into separate concise paragraphs or clearly ordered sentences.
Lexical Resource
The vocabulary is adequate for an event enquiry, but repetitive and awkward phrases such as "Wi-Fi connection facility" and "quote for all the prices" reduce precision.
Use concise professional terms such as "Wi-Fi access," "audio-visual equipment," "catering package," and "itemised quotation."
Grammatical Range and Accuracy
Varied sentence structures communicate the requirements clearly, although article, capitalization, clause, and punctuation errors recur.
Revise sentence openings and noun phrases, including "After the ceremony," "laptops," and "a breakdown of the costs."
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IELTS General Training Writing Task 1
You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter:
- ask about available dates
- ask what services the venue provides
- ask about the costs
Your response
Write the task yourself, then compare your choices with the annotated response.