You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter: - ask about available dates - ask what services the venue provides - ask about the costs
Sample Response
Dear Sir or Madam, I am writing to inquire about the availability of your party centre for an executive event. I work for the Robinsons & Brothers, and we are planning to organise an exclusive event on December 17, 2025. I would like to obtain some information to reserve the venue. First, we are planning for an event where approximately 80 people would be present. We need to hire the venue for the whole day and you would be responsible for serving welcome drinks and lunch to the guests. Some of our guests would bring their parents who are senior citizens and might be physically challenged. What arrangements do you have for such people? Please include some Thai and Chinese dishes on the lunch menu. I would like to get a confirmation if the venue is available for the mentioned date and how much it would cost us to reserve it. You can send me the information, including the menu and details price list, via fax using the number 27-01-25412014 or email me at [email address]. I am confident that you can provide us with the best possible service we need based on the abundance of positive reviews you have. Yours faithfully, Tiffany Lace
IELTS Writing Correction
- 1. Remove incorrect article Original: the Robinsons & Brothers Suggested revision: Robinsons & Brothers Why it matters: A company name normally does not take the definite article in this construction.
- 2. Clarify sequence Original: information to reserve Suggested revision: information before reserving Why it matters: Before reserving correctly shows that the information is needed prior to making the reservation.
- 3. Fix verb pattern Original: planning for an event Suggested revision: planning an event Why it matters: Plan takes a direct object when referring to organising an event.
- 4. Use concise structure Original: where approximately 80 people would be present Suggested revision: for approximately 80 people Why it matters: This prepositional phrase expresses the expected attendance more naturally.
- 5. Frame as requirement Original: you would be responsible for serving Suggested revision: we would need the venue to serve Why it matters: This wording presents catering as the organiser's requirement rather than an assumed obligation.
- 6. Use respectful reference Original: such people Suggested revision: these guests Why it matters: These guests refers to the attendees more directly and respectfully.
- 7. Fix confirmation phrase Original: get a confirmation if Suggested revision: receive confirmation of whether Why it matters: Confirmation of whether is the correct formal structure for this indirect question.
- 8. Use adjective form Original: details Suggested revision: detailed Why it matters: Detailed is the adjective needed to modify price list.
- 9. Clarify event type Original: exclusive Suggested revision: corporate Why it matters: Corporate event more clearly identifies the professional nature of the planned function.
- 10. Remove isolated marker Original: First, Suggested revision: Delete Why it matters: First is unnecessary because the letter does not introduce a matching sequence of later points.
- 11. Use concise duration Original: for the whole day Suggested revision: for a full day Why it matters: A full day expresses the required booking duration more concisely.
- 12. Use precise reference Original: mentioned Suggested revision: proposed Why it matters: Proposed date is the more natural formal term for the requested booking date.
Suggested Rewrites
- the Robinsons & Brothers Robinsons & Brothers
- information to reserve information before reserving
- planning for an event planning an event
- where approximately 80 people would be present for approximately 80 people
- you would be responsible for serving we would need the venue to serve
- such people these guests
Why this response received Band 7.0
The letter addresses availability, services, accessibility, catering, and cost in useful detail, while maintaining a courteous and professional tone. Its strongest feature is the specific planning information, but presenting the entire response as one paragraph weakens the organisation, and several phrases are awkward or inaccurate. Prioritise dividing the requests into focused paragraphs and polishing combinations such as 'a detailed price list.'
IELTS Writing Criteria Scores
Task Achievement
The purpose is clear and all three bullet points are covered with relevant, specific details about the date, services, accessibility, menu, and price.
Frame each service requirement as a courteous enquiry rather than occasionally assuming what the venue would provide.
Coherence and Cohesion
The requests progress logically and referencing is clear, but the absence of paragraph breaks makes the dense sequence harder to navigate.
Use separate paragraphs for event details, service and accessibility questions, and availability and cost enquiries.
Lexical Resource
There is a good range of appropriate event-planning vocabulary, although combinations such as 'planning for an event' and 'details price list' lack precision.
Use more natural formal collocations, including 'planning an event,' 'confirmation of availability,' and 'a detailed price list.'
Grammatical Range and Accuracy
Complex sentences are generally well controlled and meaning remains clear, despite occasional article, preposition, and word-form errors.
Proofread noun phrases and dependent prepositions, especially constructions such as 'work for Robinsons & Brothers' and 'confirmation of whether.'
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IELTS General Training Writing Task 1
You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter:
- ask about available dates
- ask what services the venue provides
- ask about the costs
Your response
Write the task yourself, then compare your choices with the annotated response.