You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter: - ask about available dates - ask what services the venue provides - ask about the costs
Sample Response
Dear Sir or Madam, I am writing to inquire about your seminar hallexclusive seminar hall which we are considering reservingthat we are planning to reserve for an official event. We are expecting a few additional amenities needed for the eventamenities in order to accommodate the event without disruptionwithout any intervention and to make it a success. We will organise the annual staff get-togetherannual get-together party and I would like to know the availability of your seminar hall during the second week of next March. Our agenda will be a staff meet-up followed by an hour-long presentation and it willwould conclude with a formal dinnera grand dinner party. We would require a high-resolution LCD projector and a Wi-Fi connectionWi-Fi connection facility for laptopsLaptops. The seating arrangement is expected to be for almost 100 people. We also require welcome drinksfacilities for welcome drinks for guests and dinner for all of them. I would like to knowI am curious to know about the rate for hiring the hallrates to hire the hall for 6 hours, from 4:00 pm to 10:00 pm, along with a list of the facilities offeredwith the list of facilities it offers. Additionally, please send me the dinner menu, including drinksmenu for dinner including drinks. Also, state the best discount availablemention the best possible concession you can offer and break down the expected expenses. We will not compromise the hygienic and food quality and we are expecting the party to be organised without any glaring issue from your end. I look forward to hearing from you soon. Yours faithfully, Mohammed Abu
Why this response received Band 7.0
The letter communicates its purpose clearly and gives detailed, practical requirements concerning the date, venue services, catering, equipment, and costs. Its main limitation is imprecise or unnatural wording, and the demanding final sentence slightly undermines the otherwise suitable professional tone; the single-block structure also makes the dense content harder to scan. The highest priority is to group the requests into paragraphs and replace strained expressions with concise, courteous business language.
IELTS Writing Criteria Scores
Task Achievement
All three bullet points are developed with specific details, but the forceful comments about quality and issues make the register less consistently courteous.
Rephrase the final expectations as a polite request for information about hygiene and service standards.
Coherence and Cohesion
The requests progress logically from availability to facilities and price, although the single long paragraph limits the effectiveness of the organisation.
Divide the letter into paragraphs for the event context, required services, costs, and closing request.
Lexical Resource
The response displays a good range of event-planning vocabulary, but several combinations are awkward or imprecise, including without any intervention and hygienic and food quality.
Use natural business collocations such as run smoothly, hygiene standards, catering quality, and itemised quotation.
Grammatical Range and Accuracy
Complex sentences are generally controlled and meaning remains clear, with a few errors in parallel structure, articles, and capitalization.
Proofread coordinated noun phrases and small form errors, especially hygiene and food quality and the unnecessary capital letter in Laptops.
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IELTS General Training Writing Task 1
You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter:
- ask about available dates
- ask what services the venue provides
- ask about the costs
Your response
Write the task yourself, then compare your choices with the annotated response.