You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter: - ask about available dates - ask what services the venue provides - ask about the costs
Sample Response
Dear Sir or Madam, I am writing to inquire about the availability of your party centre for an executive event. I work for Robinsons & Brothersthe Robinsons & Brothers, and we are planning to organise an corporateexclusive event on December 17, 2025. I would like to obtain some information before reservinginformation to reserve the venue. DeleteFirst, we are planning an eventplanning for an event for approximately 80 peoplewhere approximately 80 people would be present. We need to hire the venue for a full dayfor the whole day and we would need the venue to serveyou would be responsible for serving welcome drinks and lunch to the guests. Some of our guests would bring their parents who are senior citizens and might be physically challenged. What arrangements do you have for these guestssuch people? Please include some Thai and Chinese dishes on the lunch menu. I would like to receive confirmation of whetherget a confirmation if the venue is available for the proposedmentioned date and how much it would cost us to reserve it. Please send meYou can send me the information, including the menu and detaileddetails price list, by fax atvia fax using the number 27-01-25412014 or by email ator email me at [email address]. I am confident that you can provide us with the best possible service we need based on the abundance of positive reviews you have. Yours faithfully, Tiffany Lace
Why this response received Band 7.0
The letter addresses availability, services, accessibility, catering, and cost in useful detail, while maintaining a courteous and professional tone. Its strongest feature is the specific planning information, but presenting the entire response as one paragraph weakens the organisation, and several phrases are awkward or inaccurate. Prioritise dividing the requests into focused paragraphs and polishing combinations such as 'a detailed price list.'
IELTS Writing Criteria Scores
Task Achievement
The purpose is clear and all three bullet points are covered with relevant, specific details about the date, services, accessibility, menu, and price.
Frame each service requirement as a courteous enquiry rather than occasionally assuming what the venue would provide.
Coherence and Cohesion
The requests progress logically and referencing is clear, but the absence of paragraph breaks makes the dense sequence harder to navigate.
Use separate paragraphs for event details, service and accessibility questions, and availability and cost enquiries.
Lexical Resource
There is a good range of appropriate event-planning vocabulary, although combinations such as 'planning for an event' and 'details price list' lack precision.
Use more natural formal collocations, including 'planning an event,' 'confirmation of availability,' and 'a detailed price list.'
Grammatical Range and Accuracy
Complex sentences are generally well controlled and meaning remains clear, despite occasional article, preposition, and word-form errors.
Proofread noun phrases and dependent prepositions, especially constructions such as 'work for Robinsons & Brothers' and 'confirmation of whether.'
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IELTS General Training Writing Task 1
You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter:
- ask about available dates
- ask what services the venue provides
- ask about the costs
Your response
Write the task yourself, then compare your choices with the annotated response.