You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter: - ask about available dates - ask what services the venue provides - ask about the costs
Sample Response
Dear Sir or Madam, I am writing to inquire about your seminar hallexclusive seminar hall that we are considering reservingplanning to reserve for an official event. We are expecting a few additional amenities in order to accommodate the event without any intervention and to make it a success. We will organise the annual staff get-togetherannual get-together party and I would like to know whether your seminar hall is available during the second weekthe availability of your seminar hall during the second week of next March. Our agenda will be a staff meetingstaff meet-up followed by an hour-long presentation and it willwould conclude with a grand dinner party. We would require a high-resolution LCD projector and a Wi-Fi accessWi-Fi connection facility for laptopsLaptops. We would need seating for approximately 100 peopleThe seating arrangement is expected to be for almost 100 people. We also require welcome drinksfacilities for welcome drinks for guests and dinner for all guestsdinner for all of them. I am interested in knowingcurious to know about the rates for hiring the hallrates to hire the hall for 6 hours, from 4:00 pm to 10:00 pm, and a list of the facilities it offerswith the list of facilities it offers. Additionally, please send me the dinner and drinks menumenu for dinner including drinks. Also, please indicate the best discount you can offermention the best possible concession you can offer and break down the expected expenses. We will not compromise the hygienic and food quality and we are expecting the party to be organised without any glaring issue from your end. I look forward to hearing from you soon. Yours faithfully, Mohammed Abu
Why this response received Band 6.5
The letter covers the requested date, venue services, and costs in substantial detail, and its event specifications would help the recipient prepare a useful response. However, the single-paragraph presentation, several strained collocations, and the demanding wording near the end reduce clarity and professional polish. The highest-priority improvement is to group the enquiries into clear paragraphs and recast the final requirements as courteous, idiomatic requests.
IELTS Writing Criteria Scores
Task Achievement
All three required points are clearly covered with relevant details, although the final comments about quality and problems sound unnecessarily demanding.
Preserve the detailed requests while expressing quality expectations more courteously for a prospective venue provider.
Coherence and Cohesion
The content follows a broadly logical sequence, but the lack of paragraphing creates a dense block and weakens the separation of enquiry topics.
Use separate paragraphs for the event and date, required services, and the request for prices and concessions.
Lexical Resource
The vocabulary shows range and communicates specific venue needs, but several collocations are awkward or imprecise.
Replace strained phrases such as without any intervention and hygienic and food quality with natural business English.
Grammatical Range and Accuracy
The response uses varied sentence structures with generally clear meaning, though several article, agreement, and construction errors remain noticeable.
Review article use and sentence structure in phrases such as the hygienic and food quality and that we are planning to reserve.
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IELTS General Training Writing Task 1
You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter:
- ask about available dates
- ask what services the venue provides
- ask about the costs
Your response
Write the task yourself, then compare your choices with the annotated response.