You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter: - ask about available dates - ask what services the venue provides - ask about the costs
Sample Response
Dear Sir or Madam, I am writing to request some information about reservingrequest some information to reserve your venue for an executive event for Dreko Company Limited. We will organise the annual board meeting in December for the company'scompany stakeholders and investors and expecting your response to finalise the location. Firstly, I would like to know whether the venue is availableknow the availability of the venue at the end of June 2025. We need the venue for the fullwhole day and 2727th June is our preferred dateis our preference for the event. Secondly, a light breakfast during the meeting is expected to be served and dinner should be arranged following the meeting. Finally, please inform me of the cost offor all the requested arrangementsabove-mentioned arrangements. Please also let me knowAlso, do let me know if we can receive any discountavail any discounts on the bookingfor that. We expect around 30 guestsWe are expecting around 30 guests and would appreciate it ifwould really appreciate it if you could provide all these details bybefore the end of this week. Thank you in advance. I look forward to hearing from you soonLooking forward to hearing from you soon. Yours faithfully, Riya Nagpal
Why this response received Band 6.5
The letter makes clear requests about a preferred date, catering arrangements, total cost, and possible discounts in a suitably formal tone. Its main limitation is the direct contradiction between describing the meeting as occurring in December and requesting the venue for June, while the question about available services is narrowed mainly to meals. The priority is to correct the event date and request a fuller list of relevant venue services.
IELTS Writing Criteria Scores
Task Achievement
All three bullet areas are addressed, but the conflicting event months undermine practical clarity and the services enquiry is only partially developed.
Give one consistent date and ask about room setup, audiovisual equipment, technical support, parking, and catering for the thirty guests.
Coherence and Cohesion
The requests follow a recognisable date-services-cost sequence, but the single paragraph and contradictory timing weaken overall progression.
Use a short opening followed by separate paragraphs for date and guest details, required services, and a complete cost quotation.
Lexical Resource
The vocabulary is adequate for a formal venue enquiry, though several phrases involving reservations, discounts, and arrangements are unnatural.
Use conventional expressions such as 'enquire about booking', 'catering requirements', 'itemised quotation', and 'eligible for a discount'.
Grammatical Range and Accuracy
The message is understandable and includes some complex structures, but fragments, missing auxiliaries, and awkward verb patterns recur.
Correct sentences such as 'We are organising an annual board meeting' and 'We would appreciate a response so that we can finalise the venue'.
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IELTS General Training Writing Task 1
You are organising an executive event for the company you work for. Write a letter to the person in charge of a venue that you are considering for the event. In your letter:
- ask about available dates
- ask what services the venue provides
- ask about the costs
Your response
Write the task yourself, then compare your choices with the annotated response.